KOREA VAPE SHOW 2024

Exhibitor

KOREA VAPE SHOW 2024

Online Application

Regulations for Participation

ARTICLE 1) Definitions
1.	『Exhibitor』 means any company, entity or individual who submitted registration application to participate in this exhibition event for the purpose of exhibiting.
2.	『Exhibition』 means 『KOREA VAPE SHOW 2024』 event.
3.	『Host』 shall mean 『The Fairs Co., Ltd.』.

ARTICLE 2) Participant’s application to the exhibition event
1.	Application to participate in the exhibition event as exhibitor shall be submitted in the prescribed registration form to the host.
2.	Exhibitor shall pay participation fee as exhibition contract deposit to establish exhibition contract within 3 days after receiving invoice. However, in case host has oversold exhibition spaces or in case host decides that particular items of an applicant to be exhibited is not suitable for the event, host may refuse registration. Also, host, within 15 days from date of applicant’s registration, may cancel the registration and refund contract deposit already paid-in.

ARTICLE 3) Allocation exhibition spaces
1.	Host shall have the authority to allocate exhibition spaces to each (participating) exhibitor, according to the order of applications or by discretion. Exhibitor has no right to intervene.
2.	Host shall have the right to change the position and size of exhibition space allocated to a particular exhibitor by mutual discussion at any time prior to commencement of exhibition build-up period. The exhibitor, unless there is an unavoidable cause to remain at the original allocated space, agrees to cooperate to change above details.

ARTICLE 4) Management of exhibition spaces
1.	Exhibitor shall manage its exhibition booth in the way to provide the best exhibition service, by exhibiting proper exhibit items designated on its participation registration and staffing the space with permanently stationed personnel.
2.	In case exhibitor exhibit items un-identical to those designated on registration application, or not suitable for the exhibition event, host may immediately order to stop, remove or take out the items from the venue. In this case, host will not refund participation fee and exhibitor shall have no right to claim compensation for damages.
3.	If necessary, host may limit a particular person’s access to the exhibition venue. Exhibitor shall not transfer or resale the exhibition spaces to a third party or exchange, all or part of the allocated exhibition spaces with other exhibitors, without written consent from host in advance.
4.	Exhibitor shall not affect alteration of the original state of the exhibition venue -floor, ceiling, pillar, wall, etc.- by painting, nailing, etc. In case of any damage, exhibitor shall compensate properly for exhibition venues pursuant to restoration request by host.
5.	Host may selectively limit particular exhibit items or prohibit act of exhibiting for the purpose of maintenance of orderly and safe management and prevention of behaviors susceptible to social criticism in the venue.

ARTICLE 5) Payment terms of participation fee
1.	Exhibitor shall the entire registration fee within 3 days after submitting application form. If the entry fee is more than US$ 20,000, it can be agreed with the host and paid by dividing the deposit and the balance. When paying in installments, the deposit shall be paid within 3 days after the submission of the application for participation, and the balance shall be paid by August 31, 2024. 
2.	In case exhibitor fails to pay the second payment by the due date, host may terminate the exhibition contract. In this case, exhibitor shall have no right to claim refund the participation fee already paid.
3.	In case exhibitor defaults in payment of various costs -participation fee, technical assistance, etc.-, host may have a lien on exhibitor’s exhibit items until full payments. All lien-related expenses shall be borne by the exhibitor.

ARTICLE 6) Cancellation of exhibition contract by exhibitor
1.	In case exhibitor cancels all or part of the exhibition spaces contracted, exhibitor shall immediately inform host in writing.
2.	In the event that exhibitor fails to use all or part of any spaces after participation registration and submission of exhibition contract, the exhibitor shall pay following penalty to host within 15 days of cancellation. Participation fees already paid shall be taken for the penalty. Should that amount not be sufficient, the difference must be paid. Any excess amount shall be returned.
-	If exhibitor cancels application of the whole space by July 31, 2024, host charges the penalty equivalent to 50% of participation fees(booth occupation), and 25% in case of reduction of exhibition spaces.
-	In case that exhibitor cancels application between August 1, 2024 and August 31, 2024, host charges the penalty equivalent to 80% of participation fees(booth occupation), and 50% in case of reduction of exhibition spaces.
-	If exhibitor cancels the application after August 31, 2024, host charges the penalty equivalent to 100% of participation fees(booth occupation), and 75% in case of reduction of exhibition spaces.
3.	Any refunded amount will not bear interest.

ARTICLE 7) Cancellation or changes by host
1.	In case host cancels exhibition event, any and all participation fees already paid shall be refunded. However, Host may carry the deposit paid in over to the next exhibition event to the extent that such situation occurred by force majeure or due to any circumstances not within host’s control. In this case, exhibitor has no right to claim compensation to host for the result of the carry over.

ARTICLE 8) Booth installation, exhibit display and removal of exhibits
1.	Exhibitor shall complete booth installation, display of exhibit items by the date stipulated by host.
2.	The removal of every exhibit and the booths must be completed by the date and time stipulated by host. Exhibitor shall immediately reimburse host against any costs which may be caused by delayed removal.

ARTICLE 9) Security guard, risk responsibility and insurance
1.	Host shall arrange proper guards stationed in the venue for the interest of security for exhibitors and guests.
2.	Exhibitor shall be fully responsible for any damage or theft to equipment and exhibits within the allocated area incurred during the exhibition period, equipment, and dismantling period.
3.	Exhibitor shall be held fully responsible for any damage incurred to host or other parties due to fire, theft, loss or any other accident which the exhibitor has caused by intention or negligence. Exhibitors are also required to subscribe to all risks insurance policy on all exhibits.

ARTICLE 10) Fire regulations
1.	Materials used and installed in displayed structures shall be properly fireproofed in accordance with the regulations of Korea.
2.	If necessary, host shall request correction regarding fire protection law.

ARTICLE 11) Supplement regulations
1.	Host can supplement with Exhibitor Regulations in case of need.

ARTICLE 12) Dispute resolution
1.	Any dispute arising hereafter between host and exhibitor concerning the true construction of this contract shall be settled in accordance with the Commercial Arbitration Rules of the Korean Commercial Arbitration Board.


[Special Terms]
1.	Prohibited to exhibit
-	Cigarettes
-	Products containing marijuana or cannabis (including CBD oils, powdered products, etc.)
-	Liquid products with more than 1% nicotine (Companies that want to exhibit nicotine more than 1% are possible if there is no violation of the Korean Chemical Substance Management Act)

2.	Prohibited to sell
-	Items prohibited for exhibition under Paragraph 1
-	Vape devices or batteries without KC safety certification (Allow ed to exhibit).

3.	Product Demonstration (Vaping)
-	If you wish to demonstrate the product, you must submit a MSDS to the organizer in advance and have it on-site.

In order to inspect the prohibited items above, exhibitors must cooperate with investigation team at any time. In case of violation of the Special Terms, the exhibit booth will be dismantled immediately and the participation for the exhibition will be canceled without any refund.

We accept the entry conditions and special terms above.

agree
disagree

Exhibitor Please v tick the appropriate box.

Pavilion	VAPE Liquids Accessory Media & Publication Quit-smoking Supplement Smoking System Shop Fixture Etc.
Type of Company	Manufacture Distributor/Agent Exporter Importer Association Organizer for group participation Other
Main Exhibits
Website
Company Name
Company Name Board
Address	post code :
President / CEO
Tel
Fax
E-mail	@
Copy of the bank transfer	Name
	Position
	Mobile
	E-mail	@
Automatic Registration Prevention	자동등록방지 Please enter the code on the left. Click the image to change to a new code.

Details and amount of application ※ Basic Unit: 1 booth(3m x 3m = 9㎡)

Classification		Quantity	Unit Price	Total
Space Only		booth	US $ 2,500	US $
Standard Booth Package		booth	US $ 3,000	US $
Premium Booth Package		booth	US $ 3,250	US $
Electricity	Only Daytime	kW	US $ 70	US $
Electricity	24 Hours	kW	US $ 100	US $
Internet Line	Installation & Usage Charge	Unit	US $ 150	US $
Discount code		1st Early-Bird 2nd Early-Bird Big Exhibitor Last Year Exhibitor
Total Amount		US $

Online Exhibition

Main Image	File ＊(max capacity : 4MB / file formant : jpg, gif, png)
Introduction
Produce Image	File File File ＊Image attachment should be named ‘Product1_Name’, ‘Product2_Name’, ‘Product3_Name‘ ＊(max capacity : 4MB / file formant : jpg, gif, png)
Youtube Link

Payment account

All Payment should be submitted to the following account.
Beneficiary	The Fairs Co., Ltd.	Name of Bank	KEB Hana Bank(Korea Exchange Bank)
Account No	650-007617-531	Swift Code	KOEXKRSE
Bank Add	326, Hwangsaeul-ro, Bundang-gu, Seongnam-si, Gyeonggi-do, Republic of Korea, 13591

“We hereby apply for booth space at KOVAS 2024”

Contact

Taeheon Eum	Mobile. +82-10-9145-5477	Fax. +82-31-697-8266	Email. theum@thefairs.co.kr